The Office of Finance (OF) has established this Equal Employment Opportunity (EEO) Complaint Procedure to provide employees, applicants, contractors, vendors, dealers, and any other persons or entities an opportunity, through a formalized process, to submit to OF management concerns or complaints of discriminatory or harassment treatment in violation of the OF's Equal Opportunity Policy Statement, or other EEO-related OF policies.
Procedure
1. Any employee who believes that he/she has been harassed, discriminated against, or retaliated against on the job, or is aware of such conduct toward others, should provide a written or verbal complaint to his/her manager/supervisor, to a member of the Human Resources department, and/or the Legal department.
2. If a manager receives a complaint from an employee, the manager should contact Human Resources immediately.
3. An applicant, contractor, vendor, dealer, or any other persons or entities who believes he/she has been discriminated against, or retaliated against, or is aware of such conduct toward others should report the incident to the OF's Human Resources department.
A written complaint may be sent to the following:
Federal Home Loan Banks - Office of Finance
Attention: Human Resources Department
1818 Library Street, Suite 420
Reston, VA 20190
4. The complaint should be as detailed as possible, including the names of individuals involved, the names of any witnesses, direct quotations when language is relevant, and any documentary evidence (notes, pictures, etc.).
5. All reported complaints will be investigated. The OF will immediately begin an investigation of the allegations of discrimination and/or retaliation. All complaints will be kept confidential to the extent possible.
6. The Human Resources department will respond to all written complaints in writing.
Retaliation Prohibited
The OF prohibits retaliation against any employee, applicant, contractor, vendor, dealer and any other persons or entities for reporting a claim of harassment or discrimination or for participating in any investigation into allegations of possible illegal discrimination or harassment.
Liability for Harassment, Discrimination or Retaliation
Any employee of the OF, applicant, contractor, vendor, dealer, and any other persons or entities, who is found to have engaged in harassment, discrimination, or retaliation is subject to disciplinary action, up to and including termination of employment or services. Appropriate action will also be taken to deter any future harassment, discrimination, and/or retaliation.
Communications
Federal and state government nondiscrimination posters and the OF's EEO Statement are displayed permanently in the OF's office, including posted on the OF's website. This policy will be reviewed at least annually.
Authority
The Chief Human Resources Officer retains oversight and directive guidance responsibilities for areas in the written Procedure. The Human Resources Director has reviewed and approved the EEO Complaint Procedure, effective on August 5, 2020.